Terms & Conditions
Roger Rich – Photographer
Definitions All references in this agreement to the term "Client" refer to the person(s), organisation, or company directly employing the photographer. Where the commissioning party is an intermediary (e.g. an agency or third party), that intermediary will be considered the "Client."
By hiring Roger Rich for photographic services, the Client agrees to the following terms and conditions in perpetuity:
1) Rights of Client to Reproduce the Images
The Client, upon full payment of the invoice, is granted a perpetual, worldwide usage license for all commissioned photographs. These photographs may be used across all marketing, editorial, and self-promotional channels—both in print and digital formats—associated with the specific project, subject, or campaign.
Use of the photographs for direct commercial advertising (e.g. billboards, national ad campaigns, product packaging) must be negotiated and licensed separately with Roger Rich.
The Client must not alter the images in any way—through cropping, retouching, filters, or other modifications—without prior written permission from Roger Rich.
Please note that copyright and ownership of the photographs remain with the photographer, Roger Rich.
2) Limitation on Third Party Use
Licensing is granted only to the paying Client and not to any third party. Any third party (e.g. collaborators, contractors, brands, publications) interested in using the photographs must seek licensing directly from Roger Rich.
The Client may not resell, transfer, or distribute images to others unless written permission has been granted.
The only exception is that the Client may provide subjects of personal portraits or private commissions with copies for personal use only.
3) Social Media Usage
If images are posted on social media, a photography credit must be included in the caption or comments section as follows: Photo: @roger_rich_photographer
4) License to Use & Third Party Exclusions
The license to use the images applies only to the commissioning Client. No benefit of use or extension of that license may be assigned to a third party without written permission from Roger Rich.
The license becomes active only upon full payment of the relevant invoice. A provisional license is granted for 30 days from delivery but is revoked if payment is not made in full within that period or if the Client enters liquidation or receivership.
4a) Unauthorised Use
Any unauthorised use of the images by a third party constitutes a breach of UK copyright law and may result in legal action under the Copyright, Design and Patents Act 1988.
5) The Commission
By scheduling a shoot with Roger Rich, the Client agrees that images may be taken at the agreed location or of the agreed subject without the need for additional release forms unless otherwise discussed.
The Client or a representative must be present at the shoot or must provide a written brief outlining specific requirements at least 24 hours before the shoot. Instructions will not be accepted over the phone.
6) Rejection
The Client cannot reject the delivered images on the basis of style, composition, or a change in requirement after the shoot has taken place.
7) Cancellation / Postponement
Once a booking is confirmed, Roger Rich reserves the right to charge cancellation or postponement fees at his discretion.
- Cancellation: The Client will be liable for all costs incurred prior to cancellation. If the shoot is cancelled less than 48 hours in advance, 50% of the agreed fee will be charged; if cancelled less than 24 hours before, the full fee will apply.
- Postponement: If postponement occurs after Roger Rich has departed for the location, the full fee applies (except in the case of bad weather). If less than 24 hours' notice is given prior to departure, 50% of the fee applies.
8) Exclusivity
If the Client requires exclusive use of the images for a defined period, this must be agreed in writing and may incur an additional fee.
Roger Rich retains the right to use the photographs for self-promotion in all media, including his portfolio, website, press features, and competitions.
9) Releases & Clearances
The Client is responsible for securing all necessary model, property, or location releases unless otherwise agreed in writing. The Client indemnifies Roger Rich against any claims arising from a failure to secure such permissions.
10) Copyright & Image Rights
All images remain the intellectual property of Roger Rich. Unless agreed otherwise in writing, Roger Rich retains the right to publish, license, or distribute the images, including placement within stock libraries for non-exclusive licensing.
11) General Terms
- Prices are subject to change without notice.
- These Terms & Conditions constitute the entire agreement between Roger Rich and the Client unless specified otherwise in writing.
- Terms are subject to revision.
- Roger Rich may display work (including Client name and project information) on his website, social platforms, and in print unless instructed otherwise in writing.
- Roger Rich is not responsible for the display or quality of images hosted on third-party websites.
- Roger Rich operates as an independent contractor and is not an employee or agent of the Client.
12) Retouching
Basic image processing (including colour correction and standard adjustments) is included in the standard fee. Any additional or complex retouching work—such as skin retouching, object removal, or composites—will be quoted separately in advance and must be agreed in writing. These services are charged separately from the base shoot fee.
13) Extensions to Original Fee
If extra time or costs are incurred due to changes in the brief or additional requests, these must be approved by the Client and will be charged at the Photographer’s standard day rate.
14) Photographer Credit
All published uses of Roger Rich’s photography must include a written credit near the image(s). Roger Rich asserts his moral right to be identified as the author in accordance with Sections 77-79 of the Copyright, Designs and Patents Act 1988.
15) Applicable Law
This agreement is governed by the laws of England & Wales.
16) Variation
These Terms & Conditions may only be varied in writing and with mutual consent.
Roger Rich – Photographer